Close Up

Some important updates recently released concern the Digital Communications component for Mago4 and, Italian localization.

Edited by Marketing Department

The updates of the Digital Communications for Mago4 and contain some improvements for the electronic invoicing, with particular regard to the additional fields required by the Mass Market on the XML layout.

This update provides for a parameterization that allows you to use the Net Price as a Unit Price and, consequently, not to report on the electronic invoice the discount / increase applied to the Unit Value. The choice to hide the discount / increase can be made in general on the parameters of the company or individual customer and affects the XML of all documents subject to electronic invoicing of customers for which the parameterization will be valid.

The component replaces the one already present in Mago4 2.4 and 3.14.6, and can be installed according to the procedure described in the HelpCenter.

It is important to remember that installation of the package does not require the updating of vertical or customized modules that may be installed together with the ERP software.

Updates to the Digital Communications component are available in the download area (on the "family" page of the related product) for Mago4 2.4 and 3.14.6.

For any information please contact your refernce reseller.

Barcodes in Mago4

A deepening on the value of the bar code: "one of the 50 things that made the economy global" according to the BBC.

Edited by Marketing Department

The barcode is able to reduce time and errors throughout the supply chain, and ensures traceability and transparency of product information. This alone would be enough to determine its importance, but there is more. Since its invention in 1973, barcode has gone from being a mere tool to speed up supermarket checkouts to the status of a true standard language of global business. The barcode and the processes connected to the decryption of the information encoded in it allow to speak a common language that not only connects companies beyond geographical and cultural boundaries, but also allows to exploit the power of information to improve the experiences of people all over the world .

It is proven that barcode technology guarantees efficiency, accuracy and reliability: in fact, data can be entered up to 5 times faster, without the possibility of erroneously typing a code instead of another, with an undisputed relevance in terms of timing and business costs.

Thanks to technological progress, the barcode reading has resulted in an increasing number of information obtained by individual codes. This is how the ERP Mago4 has been able to implement increasingly advanced solutions to make the insertion of items within the sales and purchase documents more practical, easier and faster. From the now "old" EAN 128 code, Mago has gradually learned to read a wide range of codes, even coming to significantly interpret the GS1 standard of product coding, globally the most widespread in the consumer goods industry, and its GTIN extension for all commercial / sales units, thanks to which it is possible to retrieve useful information for all commercial operations.

The introduction of the Barcode Manager module has marked a further step forward for the ERP Mago4: with the use of a simple barcode reader in keyboard emulation, the operations of loading / unloading goods with its insertion in the Sales and Purchase document - also on the WMS side - have become very fast and with no risk of error. The Barcode Manager allows production and recognition of different types of barcode: from simple codes that can identify, for example, just the article (possibly diversified per unit of measure), to those structured, composed of different information that, in addition to article and units of measure, can contain lot, weight, quantity, etc., up to the GTIN codes. In particular, thanks to a recent implementation that allows you to read variable weight barcodes - that is, the codes used to identify products whose packaging does not have a predetermined and constant weight and whose unit sales price varies according to the final weight -, Mago4 is now able to automatically fill in the weight and / or quantity field with the weight detected or the price field, so interpreting a code containing the variable weight. This applies both to the active cycle documents and to the passive cycle documents, using the Barcode Manager or the mobile WMS.

Working with barcodes is easier than ever, thanks to Mago4's reports for the printing of barcodes, even the structured ones; the dialog box that is obtained by activating the Barcode Manager is simple and intuitive, and the information necessary to the acquisition of the data are minimal: you can record loading and unloading operations without ever touching the keyboard.

The Barcode Manager module is therefore an indispensable tool for all companies that move items with barcode labels, of all types, since it allows maximum reliability in data recording,in addition to significantly reduce data processing times.

To find out more, please visit the page dedicated to the features in the logistics area of Mago4.

New release Mago4

The latest news of the 2.2 and 2.3 releases concern many countries natively localized by Mago4 ERP.

Edited by Marketing Department

Mago4 is increasingly addressing the international scene. The commitment to meet the specific requirements of many different countries is seamless, then we'll now see the main news introduced by release 2.2 and 2.3 of Mago4.

One of the flagships of the Mago4 ERP is the Brazil localization. With Mago4 2.3 the Electronic Nota Fiscal 4.0 is ready! It will replace the currently used 3.1 model, whose validity will expire on 2 July 2018. The goal of NF-e 4.0 is to simplify the use of electronic invoices for those who need to send these documents. All the new mandatory fields have been included and the calculation of the taxes has been improved and of course, also the security of the service. The most important changes concern existing fields, but there are also new ones, for example, information on the calculation of the tax percentage collected by the Brazilian government in order to provide better life conditions to disadvantaged people (Fundo de Combate à Pobreza- FCP) whose obligation has also been extended to operations within the same state and not only to the interstate ones. On the other hand, new validations concern the traceability of the product and the payment information. Also, the Types of Payment and the respective Transcodings have been added in order to associate the types of payment of Mago with the codes envisaged in the Fiscal Note. Hence, the user can specify the form of payment, such as "cash", "check" or "credit card". In Financial area, Boletos can now be managed also for DAYCOVAL Bank, according to technical specifications.

A strength of Mago4 on the old continent is the latest German localization, to the progress of which the new releases greatly contribute. In addition to improvements in the Finanacials area - providing in Mago4 2.2 an improvement of Product Lines management and a new function to specify taxable and tax amounts in the Tax Summary - a particular news specific to financial transactions is very interesting: the DATEV Connector. In Germany, as well as in other countries, the export of data for all financial transactions relating to a fiscal year and their communication to the consultant within a reasonable time is required. The data must be collected in an electronically readable format, so that they can be imported into a special environment for their review. The requested data usually includes information on the accounts, the transactions of ledger, the VAT codes, the customer, the supplier and the items. In Germany, this data exchange is managed by DATEV which allows to deal with all this information in a rigorous and confidential manner. In order to meet all these requirements and be able to interface with DATEV, Mago4 2.3 has implemented a new module, DATEV Connector, which allows you to export from Mago the information related to the tax documents posted in the purchase and sales modules and import them into DATEV using a .csv file. This file contains all the main information requested by DATEV and supports the requirements regarding the format for exporting and importing data into DATEV.

As for other major countries, the latest Mago4 releases refine the location of Spain, allowing to enter into Customers and Suppliers masters, the Document Type and Number to be used in Tax declarations and in SII - the new model for the electronic management of VAT registers. Moreover, default data include reclassification schemas to print balance sheets with normal or abbreviated format; bills of cash order type can be printed on file according to the proper record layout and Payees module is available for the Withholding Tax management.

Other improvements concern Swiss localization, where the bills management is now available to present, collect and post outstandings of receivables of SEPA SDD Core and SEPA SDD B2B payment type. Such bills will be printed on XML file.

News also for Poland, Romania e Bulgaria: the check report Customers/Suppliers Balancing between Ledger Balances and Payment Schedule Report has been localized in order to detail the accounting balance of each customer/supplier; this allows to detail the accounting balance by accounts of customer/supplier type used in accounting entries and that generated the customer/supplier accounting balance.

Also for Italy there are incisive updates: in the Logistics area of Mago4 2.3, for example, the Packing Producers Declarations Report has been improved in order to make more complete the information concerning the CONAI. A column that shows the percentage of exemption has been added next to the value in tons relative to the quantity field already present in Mago4. The latest realease of Mago4 provides also the review of the printed text in Privacy Statement Letters, in accordance with the GDPR European Law and the update of Tax Settlement Sending procedure in accordance with specifications valid since the first quarter 2018.

Mago4 always more user-friendly! To make it easier for the user to find out what he wants to do in Mago, some menu items have been reviewed. The names of similar procedures have been aligned using the same terminology and the names for the homonymous procedures have been changed so that they can be more easily recognized during the search.

These are just some of the news presented by the last two releases of the Mago4 ERP: as you know, the constant update is one of Mago's main features and you can simply refer to the release notes in the Private Area; to find out everything that is reserved to you. As always, you can download the updates for free if you have maintained the MLU service. Otherwise you can get in touch with your reference retailer to know the advantages of being always up-to-date.

partnership vertical

The partners alterBIT and Sabicom establish a new technological and strategic partnership to develop vertical solutions for Mago4 ERP

Edited by Marketing Department

Know-how and experience in the IT sector meet web & mobile technology thanks to the collaboration between alterBIT and Sabicom, reliable Mago partners. The goal of this all-Italian joint venture is to design vertical solutions in the ERP field developed on the Mago4 platform, customer-oriented and calibrated according to different business needs, able to combine the innovative element with the simplicity of use of the solutions.

The result of this union is VendingPro: the vertical solution integrated with Mago4 that, thanks to IoT, transforms your machine into an Intelligent vending machine, allowing you to manage mobile payments and mobile marketing and keeping everything under control thanks to an advanced reporting system. Thanks to the technological choices made in the development phase and to its advanced features, VendingPro is a complete software that allows all the companies involved in the vending sector to control and manage real-time every phase of their business.

VendingPro is designed to simplify the management of all activities: from accounting to attempted sales, from stock to planning and real-time monitoring of the operators. The vertical for Mago4 also guarantees the certification of payments according to the provisions of the Revenue Agency and is a powerful tool for business management, because it allows you to read and analyze trend data through the use of simple and intuitive dashboards.

All these and many other innovative features of Mago4's vertical solution will be officially presented at the Venditalia event, which will be held from 6 to 9 June 2018 in Milan at Fieramilanocity. Venditalia is the International Exhibition of Automatic Distribution and is the largest fair in the industry, both for the size of the exhibition area, both for the number of exhibitors and visitors. The main protagonists of Venditalia are leading companies in the production and distribution of automatic payment systems, accessories and products for vending machines.

The partnership between the two Mago resellers offers several advantages not only to the companies involved, but above all to the customers, who can take advantage of the innovative solutions born from the expertise of two major players and the flexibility of the Mago4 ERP.

To learn more about the solution VendingPro born from the partnership between alterBIT, Sabicom and developed on Mago4, you can visit the VendingPro stand at Venditalia, from 06 to 09 June at Fieramilanocity.

ERP GDPR compliant

On May 25th, 2018 the new General Data Protection Regulation or GDPR, enters into force.

Edited by Marketing Department

The current legal framework on the protection of personal data has been reformed by the new European regulation on personal data protection (EU Regulation 2016/679 also referred to by the acronym GDPR).

This regulation is actually the most important element of a comprehensive European reform of the subject, that concerns other European directives and international treaties.

According to the principle of responsibility envisaged by the new regulation, controllers are entrusted with the task of autonomously deciding on the methods, guarantees and limits of data processing, in order to guarantee adequate protection.

Pursuant to the same EU Regulation 2016/679, and as controller of the data, Microarea is consistent with the aforementioned GDPR regulation.

New release 2.1 and SP1

A long post that is just a taste of the main product news.

Edited by Marketing Department

The 2.1 release and its Service Pack reserve many new features in all functional areas. Let's see the main ones.

In the Financials Accounting Area , Mago4 2.1 improves data management with the tabular management of data relating to Municipalities, Provinces and Regions, which allows all master data to select these specifics consistently to the ISO code indicated in the registry itself. The new tabular data are updated automatically during the database refresh from the Console, and include any new data and the updating of existing ones. The contents of the new tables comply with the activation country. Furthermore, the list of Italian municipalities has been updated, in compliance with the amendments in force since 1/2/2017.

Another new feature is the Mago4's Connector to Maestro software which, as you may recall, replaces the Bilancio & Oltre software. The Connector between Mago4 and Maestro makes it possible to export balances through an excel file to be imported into Maestro; the file is generated by a procedure based on a dedicated reclassification scheme that maps Maestro's entries with Mago4's accounts.

In the Logistics Area, the latest Mago4 release gives a new twist to the German localization , thanks to new and important projects implemented to meet local needs. Of particular importance is the introduction of the proposition of the counterpart and of the VAT code in the documents according to the local accounting rules. In Germany, accounting movements must be recorded in the accounts on the basis of specific tax rules; Mago4 2.1 implements the Accounting Rules , which allow you to have always the right proposition of the VAT code and of the counterpart in the purchase and sale documents. This ensures maximum flexibility, starting with the various master data in which the user can recall the Accounting Rule. Another project of the new release concerns a particular management valid in Germany: the discount for prepayment. In Germany in fact there is the concept of "Skonto", according to which a customer can get a discount by paying before the agreed date. In Mago4 2.1 it is possible to define and calculate this discount, to correctly manage its validity and accounting registration and to manage it with reference to the Account, as well as to take it into account in the Payment Conditions, in the Purchase and Sale documents and in the Matches.

Other specific needs faced in the commercial and logistics area are those for Poland localization. In particular, Mago4 2.1 takes over the Polish need to correct an invoice for a fiscal year different from that in which the correction invoice is generated, and in which an account that is no longer transferable is used, from which 2 sub-accounts have been created. In Mago4 2.1 the counterpart field is made editable on the correction invoice, in the event that the counterpart can not be post. In fact, the Polish regulations establish that an account with secondary accounts can not be posted.

Mago4 2.1 also enriches the Brazilian localization, in particular with the procedure Manifestação do Destinatário (Recipient Manifestation) in the Procedures section of the Fiscal Notes: a series of events that allow the recipient of the electronic invoice to manifest himself, confirming the information provided by the issuer of the fiscal document. The goal is to provide greater security in corporate tax transactions (for example, an invoice for which confirmation is issued can no longer be canceled by the issuer). From the 2.1 release, Mago4 is able to send and receive verifiable communications in absolute safety, thanks to a specific Monitor.

In confirmation of the increasing completeness and relevance of your ERP at international level, Mago4 2.1 presents the introduction in the Inventory area of ​​the Weighted Average of the Period, a valuation criterion widely used in international markets. Therefore, this model can now be applied for evaluating the final inventories; according to it, the outputs are valued at the average cost of the items received in the warehouse during the same period.

There is much more: for example, the Migration of Item Balances in the warehouse, that is further improved to meet the most varied needs, the ability to enter the counterparts in the customers and suppliers offers, the reorganization of the Summary and Deadlines Data in sales/purchase documents, or the increasing usability of the WMS thanks to the saving and restitution of some settings within the Stock Transfer procedure, not to mention the integration between Mago4 and the Zucchetti Saleforce Mobile app.

Last but certainly not least, the SP1 of Mago4 2.1 addresses and simplifies the theme of electronic invoicing: for those using the Zucchetti Digital Hub online service to send electronic documents, the Assosoftware format is now available on Mago4. This standard, which respects the whole ministerial format and the controls provided by the Interchange System, allows to generate complete, detailed and easier electronic documents thanks to a several additional codings shared among all the Software Houses adhering to this standard.

It is really impossible to present all the news in this space: this is why the best solution is to download the release notes from the Private Area of ​​the Microarea website. As always, updates are free for those who have maintained the MLU service. Otherwise, contact us and we will let you know the benefits of the Live Update service. In any case, the advice is to request the intervention of your reseller for the installation of updates.


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