16 November 2017


Close Up

The ERP Mago4 can make your company save time and costs while improving performance. Today we explore the Accounting functionality of Mago4 specific for the generation of down payments.

Edited by Marketing Department

There are many advantages deriving from the management of the Administrative area with the ERP Mago4. First of all, the certainty of data integrity, guaranteed by the coexistence of documents in a single database, which unifies the data and reduces errors and duplications. Moreover, with Mago4, accounting is fully integrated within the company system. All documents and transactions are controlled real time by the administrative department that can check for accuracy and compliance with standards. Last but not least, time saving: once configured, Mago4 is able to perform a series of automatic entries that no longer require your intervention, so the administration can concentrate on more strategic aspects.

Based on the above, we now see what is the Mago4 approach to the issue of advance payments, for which you can find a specific feature starting from Clearing. Mago4 Clearing tool, as well as allowing you to pay and / or partially collect installments and register rebates or roundings if the collected amount is lower or higher, offers you a further benefit: the possibility of generating advances for surplus.

In practice, whenever you collect or pay more than the amount due, the program considers the difference as a rounding, regardless of the deviation; alternatively, by setting the related entries parameters, it may also consider the surplus as a new down payment. In this sense you can define the minimum amount for the generation of the down payment, by configuring the appropriate parameter, distinguishing it for receipts and payments.

The Clearing is active in all postings that use an accounting model that closes the payment schedules; it is also possible to access it directly from the menu, starting from the Customer / Supplier Clearing procedure (which is available also without the Financials module).

Want to know more about specific Mago4 features? Are you interested in understanding which features are most suited to the needs of your business? You can trust your reference retailer with confidence; also remember that the Help Center can always be consulted from the website www.microarea.it.

Close Up

The Mago4 Manufacturing area offers several opportunities to work with planning features that allow the management of different analysis sets: today, one more than yesterday.

By Daniele Salvatore - Edited by Marketing Department

As you know, Mago4 has always managed an articulated and dynamic planning of manufacturing.

Whether you need to manage complex schedules, articulated through policies that maximize the amount of any production lots, rather than you need discrete aggregates over time, or that you should handle individual orders, Mago4 has the right solution. Your ERP, in fact, always allows you to keep track of every detail in terms of direct and induced movement of the materials and semi-finished products involved, proposing outsourced suppliers or planning internal production proposals.

In this way, you have everything under control and an overview of the choices and options that help you run faster schedules in order to manage simulations of possible scenarios to be met; you can rely on automatic orders, checked and proposed according to the needs arising from customer orders, production plans, sales forecasts or special stock levels and punctually set reorder points for each desired item in inventory.

In short, the manufacturing management in Mago4 does not impose any limitations and constraints: today you have a further enhanced flexibility in relation to the management of reordering point, that becomes "punctual".

Maybe you do not know, in fact, that you can choose to organize your needs and meet them according to a pre-determined amount that you can decide to be reached on a given date.

This is no longer a step-by-step integration of inventories when under stock or as a result of specific customers' inquiries: we are talking about a genuine material reallocation across the warehouse that operates extensively at a precise date, and only if necessary.

That's one of the plus of Mago4 Manufacturing: great quality of planning at 360 degrees, with multiple simulations of complex and articulated scenarios on the whole of your warehouse.

You can find out more about Mago4's Manufacturing features designed for planning by consulting the dedicated website page, or contacting your reseller for more information. If you want, you can also fill in the information request form: you will be contacted back as soon as possible.

15 September 2017


Close Up

Discover the functionality of Mago4 designed to modify and correct issued invoices, in accordance with the regulations of several countries.

Edited by Marketing Department

Which is one of the most common operations within a company? The answer is simple: the production of tax documents, of course! It goes without saying that a large amount of documents involves the risk of making mistakes in their creation: it can happen to issue an incorrect bill and having to change it.

In fact, the reasons why it may be necessary to modify a tax document are several and not necessarily related to a compilation error: think at the returns of goods - both total and partial -, positive or negative price variations, any differences between the quantities actually shipped and those invoiced, just to mention some examples.

It is obvious that this can be done in relation to your reference tax system or that of a foreign country. Here, then, the features of the ERP Mago4 dedicated to internationalization come to aid you.

Let us examine the particular case of a correction invoice and see how it works in some localizations of Mago4. We know that in some countries such as Romania, Hungary, Poland, to correct a tax document already issued, it is necessary to use the Correction Invoice, a procedure implemented in Mago4 right to localize some European countries.

The documents most involved by the correction invoice procedure are invoices and tax receipts, although other documents may also be subject to it, such as customer and supplier returns and accompanying invoices. Mago4 is of course able to manage a correction invoice for all these types of tax documents.

Using the proper button on the Mago4 toolbar, you automatically create invoices from the document to be corrected. The document thus generated, reports exactly all the data of the original, except for the signs that are reversed - that is, negative. As an alternative to this automation, the user may also decide to use the correction document directly by uploading the document to be corrected through the researcher.

In Mago4, the compilation process is very simple: either using the toolbar button, and using the researcher, the correction invoice is pre-filled with the data of the original document. You only have to enter the new values replacing the previous ones.

To distinguish between the correction values and the initial ones, Mago4 provides that corrective data are identified with a negative sign and are not editable. In case of returned goods, then, the user can easily indicate the amount to be added in column locally associated.

To avoid erroneously repeating the same correction on the same document, Mago4 provides a warning message that is not blocking, unless a total return is made on the quantities.

In addition, Mago4 always proposes the values for the last document recorded using the progressive numbering of tax documents: so it is easy to avoid the risk of making an amount larger than the original one. However, you can always decide to correct several times the same document, in which case the program will use the latest corrected data as the starting values for any further corrections.

Discover other Mago4 sales and purchase features by visiting the website page dedicated to the rationalization of Supply Chain, or contact the International Department for more details, by filling out the information request form to be contacted back.

Close Up

Thanks to a special procedure, Mago4 1.3 is in line with the directive on the balance sheet provided by the European Union.

Edited by Marketing Department

With Mago4 1.3, a major implementation in tax matters has been released. It is the procedure to generate new reclassification schemes which comply with Directive 34/2013 of the European Union, required to print the financial statements according to EU rules starting from year 2016.

Directive 34/2013 / EU has in fact repealed the previous ones, concerning the discipline of the financial statements and Multicompany balance for companies with share capital and other entities identified by law. The regulations provide innovations in Europe accounting system, in order to achieve a genuine harmonization in European annual financial statements.

In Italy the adaptations to the EU directive came into effect on January 1, 2016 by Legislative Decree n. 139 of August 18, 2015 and are to be applied to financial statements relating to the period 01/01/2016 - 31/12/2016.

Even if such news does not have retroactive effect, the 2015 balance will be reclassified under the new provisions, to be compared in the 2016 balance sheet presentation.

The procedure introduced with Mago4 1.3 allows you to create new patterns from those currently in use, under specific mapping file. In Mago the balance was already processed according to EU standards, but now the conversion of schemes is a simple and quick operation.

For detailed information, please refer to the HelpCenter guide to reclassification procedure.


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